Remitting Overpayments/Reimbursements 623-05-20-15

(Revised 4/25/16 ML #3469)

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PI 21-10

 

 

Any payments to the state for foster care refunds and reimbursements must be submitted to NDDHS/Fiscal Administration with a completed credit form, SFN 827. The client name and foster care case number must be included to ensure proper credit.

 

Example One:  County worker receives a check from the facility for reimbursement of care costs by BC/BS. This would be entered as accounts receivable in CCWIPS and coded as "other" as per CCWIPS User Manual. The county would then send the BC/BS payment to the NDDHS Fiscal Administration office for credit towards the overpayment.

 

Example Two:  The child in foster care receives monthly income of Social Security Survivors benefits. This would be entered as income for the child and the amount of care costs forwarded to the NDDHS Fiscal Administration office to be credit towards the care costs. Keep in mind, any money in excess of the care costs will be handled as per Policy Manual Chapter 447-10. Refer to the CCWIPS User Manual for procedures regarding accounts receivable.